A lot goes into planning a dream wedding! Below are the most frequently asked questions related to booking a wedding at Fairmont Hotel Vancouver.
A lot goes into planning a dream wedding! Below are the most frequently asked questions related to booking a wedding at Fairmont Hotel Vancouver.
Do we have to use your preferred vendors?
No, you are welcome to use any vendors that you would like, however, all vendors must abide by and sign our vendor policy form.
Do you require a wedding planner?
Your dedicated Fairmont Wedding Manager will be in charge of guiding your experience from start to finish for everything that is venue related. A Professional Wedding Planner is required for all weddings hosted at the Hotel Vancouver for all items that are not venue-related (décor / rental furniture/entertainment etc.); otherwise, a $3,000 fee will apply to your final master account for additional admin support.
We will provide you with a vendor list that you may use to assist you with finding a licensed and fully-insured planning company and additional vendors that you may wish to procure to make your special day truly unique.
What is provided with the rental of the Ballroom?
The Hotel can provide any of the following items, please see attached document for photos.
• 60″ or 72″ Rounds
• 4 ft., 6 ft., 8 ft. Banquet Tables
• 6 ft. Classroom Tables
• Banquet Chairs
• White Linens
• White China
• Silver Cutlery
• Glassware
• Votive Candles
Is there a projector, screen or microphone included in the room?
There is no audiovisual that is included with the room, however, we have an in-house AV team (Encore) that can assist you with rentals for any of your AV needs. The contact is Isaac Min Isaac.Min@Encoreglobal.com.
Is there a Cake Cutting Fee?
Yes, $3 per person for buffet and $5 per person for plated.
Do you have Charger plates?
Yes, we have gold and silver charger plates that can be rented for $3/each, based on availability.
Can I write on the mirrors in the Conference Floor foyer?
Yes, but please note there is a cleaning fee of $300 for the large mirror and $200 for each of the smaller mirrors.
Can we put a vinyl wrap on the dancefloor?
Yes, however, please ensure that you arrange for the removal, or a $400 removal & disposal fee will apply. Please note, the fee may be adjusted depending on size.
Can we have confetti?
Yes, however, a $500 cleaning fee will apply. If the confetti gets into the chandeliers of the Pacific Ballroom a $1,500 cleaning fee will apply.
What is the average cost of a wedding at your hotel?
Our dinners range from $100-$150 per person. Typically an overall food & beverage spend can be between $200-$300 per person depending on the final menu and beverage selection/consumption. Please speak with your Catering Manager so we can put together an estimate for you.
Do you have a food & beverage minimum? What happens if we do not meet this?
Yes; all of our spaces have food & beverage minimums. Typically you should have no problem meeting them as the figures are based on the room capacity and the menu pricing. If you do not reach the food & beverage minimum the room rental outlined in your contract will be charged.
Can we customize the Menu?
Absolutely. Your Catering Manager along with our Chef Team will work with you in creating your custom menu. Please let your Catering Manager know if you have any specific requests. We also include a complimentary tasting for events with a Food and Beverage minimum spend of $20,000. The number of guests is based on minimum spend.
Do you offer Children’s Menus?
Yes, we do.
Do you offer vendor meals?
Yes
Can we bring in our own alcohol? What time does the Bar close?
All alcoholic beverages must be purchased from the hotel. The hotel has a liquor license which means we are responsible for purchasing and serving the beverages. This eliminates the need for you to hire bartenders, rent bars/glassware, insurance, and a liquor license. If there is a particular wine or spirit you are looking to serve that you don’t see on our list please speak with your Catering Manager and we would be happy to source or provide options. Our liquor license runs until 1 a.m., and we typically will do last-call 30-45 minutes prior to this to give your guests an opportunity to get to the bar before it closes.
What is the deposit required upon booking? When is the final payment due?
Upon booking, we take a 25% deposit based on the agreed commitment. The remainder of the balance is divided into incremental deposits and the final payment is due two weeks prior to your wedding.
What are the taxes and gratuity at your hotel?
The tax and fees are as follows, 5% GST, 7% PST, 10% Liquor Tax, 22% Service Charge, Socan & Resound Fee.
What is the SOCAN fee?
Depending on the Hotel’s location, the public performance of certain recorded music in conjunction with live events such as receptions, conventions, shows, exhibitions, fairs or other similar events may be subject to certain legally mandated tariffs which may change from time to time based on a variety of factors, including the size and capacity of the applicable event space, the event activities, the number of event attendees, or gross ticket sales. To the extent these tariffs apply to your event, the mandatory tariffs will be posted to your Master Account.
A lot goes into planning a dream wedding! Below are the most frequently asked questions related to booking a wedding at Fairmont Hotel Vancouver.
Do we have to use your preferred vendors?
No, you are welcome to use any vendors that you would like, however, all vendors must abide by and sign our vendor policy form.
Do you require a wedding planner?
Your dedicated Fairmont Wedding Manager will be in charge of guiding your experience from start to finish for everything that is venue related. A Professional Wedding Planner is required for all weddings hosted at the Hotel Vancouver for all items that are not venue-related (décor / rental furniture/entertainment etc.); otherwise, a $3,000 fee will apply to your final master account for additional admin support.
We will provide you with a vendor list that you may use to assist you with finding a licensed and fully-insured planning company and additional vendors that you may wish to procure to make your special day truly unique.
What is provided with the rental of the Ballroom?
The Hotel can provide any of the following items, please see attached document for photos.
• 60″ or 72″ Rounds
• 4 ft., 6 ft., 8 ft. Banquet Tables
• 6 ft. Classroom Tables
• Banquet Chairs
• White Linens
• White China
• Silver Cutlery
• Glassware
• Votive Candles
Is there a projector, screen or microphone included in the room?
There is no audiovisual that is included with the room, however, we have an in-house AV team (Encore) that can assist you with rentals for any of your AV needs. The contact is Isaac Min Isaac.Min@Encoreglobal.com.
Is there a Cake Cutting Fee?
Yes, $3 per person for buffet and $5 per person for plated.
Do you have Charger plates?
Yes, we have gold and silver charger plates that can be rented for $3/each, based on availability.
Can I write on the mirrors in the Conference Floor foyer?
Yes, but please note there is a cleaning fee of $300 for the large mirror and $200 for each of the smaller mirrors.
Can we put a vinyl wrap on the dancefloor?
Yes, however, please ensure that you arrange for the removal, or a $400 removal & disposal fee will apply. Please note, the fee may be adjusted depending on size.
Can we have confetti?
Yes, however, a $500 cleaning fee will apply. If the confetti gets into the chandeliers of the Pacific Ballroom a $1,500 cleaning fee will apply.
What is the average cost of a wedding at your hotel?
Our dinners range from $100-$150 per person. Typically an overall food & beverage spend can be between $200-$300 per person depending on the final menu and beverage selection/consumption. Please speak with your Catering Manager so we can put together an estimate for you.
Do you have a food & beverage minimum? What happens if we do not meet this?
Yes; all of our spaces have food & beverage minimums. Typically you should have no problem meeting them as the figures are based on the room capacity and the menu pricing. If you do not reach the food & beverage minimum the room rental outlined in your contract will be charged.
Can we customize the Menu?
Absolutely. Your Catering Manager along with our Chef Team will work with you in creating your custom menu. Please let your Catering Manager know if you have any specific requests. We also include a complimentary tasting for events with a Food and Beverage minimum spend of $20,000. The number of guests is based on minimum spend.
Do you offer Children’s Menus?
Yes, we do.
Do you offer vendor meals?
Yes
Can we bring in our own alcohol? What time does the Bar close?
All alcoholic beverages must be purchased from the hotel. The hotel has a liquor license which means we are responsible for purchasing and serving the beverages. This eliminates the need for you to hire bartenders, rent bars/glassware, insurance, and a liquor license. If there is a particular wine or spirit you are looking to serve that you don’t see on our list please speak with your Catering Manager and we would be happy to source or provide options. Our liquor license runs until 1 a.m., and we typically will do last-call 30-45 minutes prior to this to give your guests an opportunity to get to the bar before it closes.
What is the deposit required upon booking? When is the final payment due?
Upon booking, we take a 25% deposit based on the agreed commitment. The remainder of the balance is divided into incremental deposits and the final payment is due two weeks prior to your wedding.
What are the taxes and gratuity at your hotel?
The tax and fees are as follows, 5% GST, 7% PST, 10% Liquor Tax, 22% Service Charge, Socan & Resound Fee.
What is the SOCAN fee?
Depending on the Hotel’s location, the public performance of certain recorded music in conjunction with live events such as receptions, conventions, shows, exhibitions, fairs or other similar events may be subject to certain legally mandated tariffs which may change from time to time based on a variety of factors, including the size and capacity of the applicable event space, the event activities, the number of event attendees, or gross ticket sales. To the extent these tariffs apply to your event, the mandatory tariffs will be posted to your Master Account.
Didn’t find what you were looking for, or ready to speak with our Wedding Manager about planning your special day?